Executive Assistant

ORGANIZATIONAL OVERVIEW:

Founded in 1980, Urban Resource Institute (URI) is committed to the vision of a world free of domestic violence, homelessness, poverty, and trauma, where individuals, families, and communities are safe, stable, and thriving. URI works across the spectrum of prevention, intervention and services to empower individuals, families, and communities, particularly communities of color and other disenfranchised populations, to increase their safety and resiliency. URI is the oldest licensed provider of domestic violence shelter and services in New York State, with 40 years of impact capped in the last five years with significant achievements and expansion leading to its position as the largest provider of domestic violence shelter services in the country. This expansion has afforded URI the ability to serve individuals who have traditionally experienced barriers to accessing shelter services, such as singles and families with pets.

Today, URI is maximizing the impact of organizational growth, expanding its positioning as an Innovative service provider, an influential leader and “Employer of Choice” in its field. URI has annual operating budget of approximately $98 million, more than 700 employees and the capacity to provide services to over 40,000 individuals annually. The organization operates in more than 20 locations around New York City and is recognized as a valued thought-leader in the sector across the US and beyond.

POSITION OVERVIEW:

The Executive Assistant will be responsible for providing administrative and other supporting functions to the Office of the Chief Executive Officer (CEO) as necessary. This position will report to the Chief of Staff (COS), support initiatives, complete administrative tasks, ensure timely flow of information to and from the CEO’s office, and serve as a liaison between the CEO, COS, and other division or department leaders.

POSITION REQUIREMENTS, EDUCATION & ESSENTIAL SKILLS:

• Manage and prioritize the CEO’s calendar, inclusive of making travel arrangements and scheduling meetings
• Complete a variety of administrative tasks as assigned by and under the supervision of the Chief of Staff in support of the CEO
• Organize internal and external meetings led by the COS and/or CEO, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking meeting minutes, as well as setting up for and cleaning up after meetings
• Work closely and effectively with the CEO, COS and other division or department leaders, as assigned, to keep them informed of upcoming commitments and responsibilities while ensuring to follow up in a timely manner regarding assignments, action items, and other tasks as assigned
• Provide technological support to the CEO and COS
• When necessary and required, perform other duties as requested to meet department and organizational needs

REQUIRED KNOWLEDGE, SKILLS AND EXPERIENCE:

• Bachelors’ degree in Business, Public Administration, or related field required.
• 5-7 years of administrative experience supporting high-level Executives, preferably in a non-profit organization
• Prior experience with planning and managing operational projects and departmental budgets a plus/preferred
• Superb attention to deal with the ability to handle matters expeditiously, proactively, and follow-through on assignments to successful completion, often under stringent deadline
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat etc.
• Proven ability to display professionalism and diplomacy and ability to interact with high-level Executives internally and externally
• Proven ability to exercise good judgment on a consistent basis; ability to anticipate needs and take initiative to get things done
• Ability to work in a fast-paced, entrepreneurial – and sometimes unpredictable environment with the ability to prioritize and organize conflicting needs
• Demonstrated leadership aptitude in maintaining credibility, trust and support, with management and staff alike
• Excellent oral, interpersonal and written communication skills
• Strong commitment to equity and social justice including a focus on self-awareness and engagement of continuous learning around issues of diversity equity and inclusion; high level of Emotional Intelligence (EQ)

Interested candidates may forward a copy of their resume along with salary requirements to careers@urinyc.org for consideration.

Urban Resource Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.