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APIP Program Assistant/Data Specialist

NYC

POSITION OVERVIEW

The Urban Resource Institute (URI), a not-for-profit 501(c) (3) organization established in 1980, operates shelter, legal and job training programs for domestic violence victims, residential and vocational programs for individuals with developmental disabilities, and residential programs for homeless families. With a $73 million annual budget with over 600 staff, URI promotes safety, justice, health, and independence for vulnerable individuals and families residing in New York City.

Reporting to the APIP Program Coordinator, The APIP Program Assistant/Data Specialist will be responsible for providing assistance to the Trauma-Informed APIP program, including providing administrative support to the program, facilitating entry of all data into the designated database as well as completion of required reports as required.

POSITION REQUIREMENTS, EDUCATION & ESSENTIAL SKILLS

  • Coordinate set-up and staff training, workshops, participant groups and general meetings.
  • Answer telephone, schedule appointments, and attend to the participants, including distribution of intake paperwork as directed.
  • Write, proofread, distribute and file letters, memos, emails, reports and other correspondence.
  • Review and route mail, faxes and other correspondence.
  • Order, purchase and monitor office, and other supplies necessary for efficient operation of the program.
  • Attend staff meetings and take minutes.
  • Enter program level data as outlined in APIP curriculum in the designated Apricot system.
  • Compile, sort and verify the accuracy of data before it is entered through review of participant documentation.
  • Locate and correct data entry errors or report them to supervisors.
  • Assist in the development of data tracking and monitoring systems.
  • Adhere to all data entry criteria and standards established by URI and programs.
  • Assist in the analysis of data to identify trends and project program outcomes.
  • Assist in creating visual representations and reports of data to include in monthly/quarterly reports as directed by the Program Coordinator.
  • Ensure data and reporting requirements are met.
  • Adhere to policies as set by URI and funder.
  • Promote URI and APIP program core values in day to day activities.
  • Assist in maintenance of confidential participant files.
  • Complete other duties as needed and/or requested by management to align with the mission and vision of the organization.

 

REQUIRED KNOWLEDGE, SKILLS AND EXPERIENCE:

  • High School Diploma. Bachelor’s Degree preferred.
  • 3 years of experience as program assistant/data specialist.
  • Experience in data management and in a variety of data-oriented tasks including but not limited to data entry, data exports, as well as the on-going data cleanup of the identified data management system.
  • Experience in a social service and criminal justice sector preferred.
  • Proficiency in Microsoft Office applications (Microsoft Word, Excel, Outlook, and PowerPoint).
  • Excellent writing, communication, and organizational skills.
  • Ability to maintain records, track and report on outcomes.
  • Flexibility and an ability to work with accuracy under pressure in a deadline-driven multi-task environment are crucial.
  • Demonstrate ability to work on multiple projects simultaneously.

 

 

Urban Resource Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

To apply for this position, please forward your cover letter and resume to careers@urinyc.org