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APIP Program Assistant/Data Specialist

NYC

This position will be responsible for providing assistance to the Trauma-Informed APIP program including providing administrative support to the program, facilitating entry of all data into designated database as well as completion of required reports as required.

 

  • Coordinate set-up and staff training, workshops, participant groups and general meetings.
  • Answer telephone, schedule appointments, and attend to participants including distribution of intake paperwork as directed.
  • Write, proofread, distribute and file letters, memos, emails, reports and other correspondence.
  • Review and route mail, faxes and other correspondence.
  • Order, purchase and monitor office, and other supplies necessary for efficient operation of the program.
  • Attend staff meetings and take minutes.
  • Enter program level data as outlined by APIP curriculum in designated Apricot system.
  • Compile, sort and verify the accuracy of data before it is entered through review of participant documentation.
  • Locate and correct data entry errors or report them to supervisors.
  • Assist in the development of data tracking and monitoring systems.
  • Adhere to all data entry criteria and standards established by URI and programs.
  • Assist in the analysis of data to identify trends and project program outcomes.
  • Assist in creating visual representations and reports of data to include in monthly/quarterly reports as directed by Program Coordinator.
  • Ensure data and reporting requirements are met.
  • Adhere to policies as set by URI and funder.
  • Promote URI and APIP program core values in day to day activities.
  • Assist in maintenance of confidential participant files.
  • Complete other duties as needed and/or requested by management to align with mission and vision of the organization.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITY

  • High School Diploma. Bachelor’s Degree preferred.
  • 3 years of experience as program assistant/data specialist.
  • Experience in data management and in a variety of data-oriented tasks including but not limited to data entry, data exports, as well as the on-going data cleanup of identified data management system.
  • Experience in a social service and criminal justice sector preferred.
  • Proficiency in Microsoft Office applications (Microsoft Word, Excel, Outlook, and PowerPoint).
  • Excellent writing, communication, and organizational skills.
  • Ability to maintain records, track and report on outcomes.
  • Flexibility and an ability to work with accuracy under pressure in a deadline-driven multi-task environment are crucial.

Demonstrate ability to work on multiple projects simultaneously.

 

 

To apply for this position, please forward your cover letter and resume to careers@urinyc.org