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Senior Director Projects and Systems (SDPS)

NYC

ORGANIZATIONAL OVERVIEW:

Founded in 1980, Urban Resource Institute (URI) is committed to the vision of a world free of domestic violence, homelessness, poverty, and trauma, where individuals, families, and communities are safe, stable, and thriving. URI works across the spectrum of prevention, intervention and services to empower individuals, families, and communities, particularly communities of color and other disenfranchised populations, to increase their safety and resiliency. URI is the oldest licensed provider of domestic violence shelter and services in New York State, with 40 years of impact capped in the last five years with significant achievements and expansion leading to its position as the largest provider of domestic violence shelter services in the country. This expansion has afforded URI the ability to serve individuals who have traditionally experienced barriers to accessing shelter services, such as singles and families with pets.
Today, URI is maximizing the impact of organizational growth, expanding its positioning as an Innovative service provider, an influential leader and “Employer of Choice” in its field. URI has annual operating budget of approximately $98 million, more than 700 employees and the capacity to provide services to over 40,000 individuals annually. The organization operates in more than 20 locations around New York City and is recognized as a valued thought-leader in the sector across the US and beyond.

POSITION OVERVIEW:

Reporting to the Senior Vice President Asset Management, the Senior Director of Projects and Systems will have the major responsibility all capital projects, systems, and monitoring all outsourced Facilities Management budgets and expenditures. URI’s programs are funded by New York City agencies and individual contributors, the successful incumbent will have to develop and utilize the current systems in place that track and report outsourced Vendors and Capitol Projects to ensure they stay within the funding available of the approved budget.

This position will call for a person with analytical skills and the ability to develop a systematized methodology for processing costs and developing budgets across the facility portfolios. Practical knowledge of Microsoft tools (Excel, formulas, functions, pivot tables, charts).

The other responsibilities associated to this position :
• Define/Update Operational staff policies and procedures
• Manage URI Capital Projects under $100,000
• Serve as the point of contact for Capital projects over $100,000
• Supervise the Operations Manager and the Warehouse Manager.
• Manage and inspect new Residential Properties in preparation to open.
• Manage commercial property issues
• Approve expenditures up to $10,000 in line with budget.
• Interface with URI Finance to manage Warehouse inventory costs

POSITION REQUIREMENTS, EDUCATION & ESSENTIAL SKILLS:

• Reviews analysis of activities, costs, operations, and forecast data to determine progress toward stated goals and objectives
• Collaborate with Senior Facility Director to ensure outsourced vendors have been assigned from the preferred vendor’s list.
• Ensure all repairs and maintenance are budgeted and any proposals, if necessary, have been vetted and approved with the Senior Facility Director
• Ensure monthly vendor invoices are process and approved for payment
• Ensure cost reports for Capital projects are updated bi-weekly for progress and cashflow payments are identified and processed for approval
• Provide regular repair and maintenance cost updates to Senior Team members and Senior Vice President of Asset Management as required.
• Other duties as requested based on department, program and/or organizational needs.

REQUIRED KNOWLEDGE, SKILL AND EXPERIENCE:

• Bachelors’ degree preferred. High school or GED equivalent required.
• Minimum of four (4) years of Project Management experience with a concentration in managing budgets and expenditures across multiple projects
• Demonstrated ability with Microsoft tools (Excel, Word, Power-point) advanced understanding of Excel functions and formulas
• Minimum of two (2) years’ experience in Real Estate/Facilities management
• Demonstrated ability to interface with contractors to drive project schedules and to bring project in on time (within budget)
• Availability to be contacted 24-hours per day in emergency situations as well as be responsive to program staff by communicating in a professional manner for assigned sites.
• Strong writing and public speaking skills with an ability to manage and organize multiple projects in a busy, pressured working environment.
• Ability to work independently, assess priorities, take initiative, handle multiple assignments, and meet deadlines.
• Excellent interpersonal skills with the ability to work well with people of diverse educational, cultural, and professional backgrounds.
• Must be a responsible individual with a reputable character, known to exercise sound judgment, maintain confidentiality, and work well under pressure during crises in a calm manner.
• Must be willing to travel and work between and from URI’s program sites throughout the City.
• Strong commitment to equity and social justice including a focus on self-awareness and engagement of continuous learning around issues of diversity equity and inclusion; high level of Emotional Intelligence (EQ)

Interested candidates may forward a copy of their resume to careers@urinyc.org for consideration.

Urban Resource Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training